V-Hives Retreat Participant Agreement

Welcome

Thank you for choosing to join a V-Hives retreat.

We recognize that attending a retreat is a meaningful decision. It requires trust, openness, courage, and a willingness to step away from daily life to invest in yourself. We do not take that trust lightly.

Our commitment is to create a safe, respectful, well-organized, and supportive environment where genuine transformation can unfold. Every retreat is carefully prepared with experienced facilitators, thoughtful programming, beautiful accommodations, nourishing meals, and a container designed to support your journey.

While we are committed to giving our full presence and care, we also recognize that lasting transformation comes from within. No facilitator, teacher, or retreat can do the work for another person.

This agreement reflects our shared commitment to creating the best possible experience for everyone.

Our Mutual Commitment

Our Commitment to You

We promise to:

  • Create a safe, respectful, and supportive environment.

  • Treat every participant with dignity, compassion, and confidentiality.

  • Offer our experience, knowledge, presence, and care throughout the retreat.

  • Do our very best to support your personal process before, during, and after the retreat.

Your Commitment to Yourself

By participating, you acknowledge that:

  • You are fully responsible for your own personal growth, choices, and decisions.

  • You understand that meaningful change requires your own willingness to participate honestly and wholeheartedly.

  • You agree to communicate openly if you need support or have concerns during the retreat.

  • You will respect your own limits while remaining open to new experiences.

Financial Policy

To reserve your place, a deposit is required upon acceptance into the retreat.

The remaining balance is due no later than 60 days before the retreat begins.

This timeline allows us to confirm accommodations, transportation, staffing, meals, facilitators, and all of the many details required to create a successful experience for the entire group.

Cancellation & Refund Policy

  • Deposits are fully refundable up to 60 days prior to the retreat start date.

  • If payment was made by credit card, any non-refundable credit card processing fees charged to us will be deducted from your refund.

  • Within 60 days of the retreat, deposits and payments become non-refundable unless otherwise stated in writing or unless we are able to fill your space from a waiting list.

If unforeseen circumstances prevent you from attending, please contact us as soon as possible. Whenever reasonable, we will do our best to work with you fairly.

Required Forms

Before attending the retreat, each participant agrees to:

  • Complete and sign the Participant Waiver.

  • Complete the Medical Questionnaire honestly and accurately.

  • Inform us of any significant changes in health before the retreat begins.

  • Follow all retreat preparation guidelines provided before arrival.

These forms help us prepare appropriately and support everyone as safely as possible.

Respect for the Retreat Container

Our retreats are built upon trust, reciprocity, kindness, and mutual respect.

By joining, you agree to:

  • Treat fellow participants, facilitators, staff, and the local community with respect.

  • Honor the confidentiality of what others choose to share.

  • Refrain from behavior that may intentionally disrupt the safety or wellbeing of the group.

  • Respect retreat schedules, group agreements, and facilitator guidance.

  • Support an atmosphere where everyone feels welcomed, seen, and safe.

Shared Responsibility

A retreat is not something that is provided to participants.

It is something we create together.

Every person's presence, honesty, kindness, and willingness to contribute helps shape the experience for everyone else.

We ask each participant to arrive with generosity of spirit, curiosity, patience, and respect—for themselves, for one another, and for the process.

Our Guiding Principles

Throughout our retreats, we are inspired by the wisdom of The Four Agreements:

  • Be impeccable with your word.

  • Don't take anything personally.

  • Don't make assumptions.

  • Always do your best.

These simple principles help create the atmosphere of honesty, compassion, responsibility, and mutual respect that allows deep work to flourish.

Acceptance

By submitting your deposit and participating in a V-Hives retreat, you acknowledge that you have read and understood this Participant Agreement.

You agree to honor these commitments, complete the required forms, follow retreat guidelines, and participate in a spirit of personal responsibility, reciprocity, and respect.

Participant Name: ______________________________________

Signature: _____________________________________________

Date: _________________________________________________